Rules & Regulations

SNOWSPORTS CONSUMERS EXPOS, LLC

2020 SHOW RULES AND REGULATIONS

THESE RULES AND REGULATIONS ARE AN INTEGRAL PART OF THE CONTRACT. ANY ORGANIZATION, ENTITY OR INDIVIDUAL PAYING A PARTICIPATION FEE AND/OR OCCUPYING BOOTH SPACE AS AN EXHIBITOR (“EXHIBITOR”) SHALL BE BOUND BY THE RULES AND REGULATIONS SET FORTH HEREIN AND BY SUCH AMENDMENTS OR ADDITIONAL RULES AND REGULATIONS WHICH MAY BE ESTABLISHED BY SHOW MANAGEMENT, Snowsports consumer expos llc dba (“SNOWBOUND”).  SITUATIONS NOT EXPLICITLY COVERED BY THESE RULES ARE SUBJECT TO DETERMINATION BY SNOWBOUND, IN ITS SOLE DISCRETION.

EXHIBIT SPACE

  1. EXHIBITOR AGREES NOT TO SUBLET OR APPORTION SPACE TO ANYONE, NOR TO PROMOTE THE INTERESTS OF ANY OTHER IN ANY FORM WITHIN THE EXPO AREA.
  2. RIGHTS OF AN EXHIBITOR SHALL NOT BE ASSIGNABLE TO ANY OTHER FIRM OR PERSON.
  3. A STANDARD UNIT OF EXHIBIT SPACE IS 10′ DEEP AND 10′ WIDE EXCEPT IF INDICATED DIFFERENTLY ON FLOOR PLAN. SPACE RENTAL SHALL INCLUDE A DRAPE BACKGROUND 8′ HIGH ALONG THE BACK LINE WITH SIDE RAILS 32″ HIGH UNLESS OTHERWISE STATED.
  4. SPACE WILL BE ASSIGNED WITH DUE CONSIDERATION TO EXHIBITOR’S PREFERENCE BASED UPON DATE OF RECEIPT OF CONTRACT ALONG WITH PAYMENT REQUIRED. IF FOR ANY REASON THE FLOOR PLAN MUST BE CHANGED, SNOWBOUND RESERVES THE RIGHT TO RELOCATE EXHIBITORS AFFECTED BY THESE CHANGES. IF SUCH CHANGE IS ABSOLUTELY NECESSARY, EVERY EFFORT WILL BE MADE TO MAKE THE MOST EQUITABLE RELOCATION ON THE RECEIPT OF APPLICATION FOR SAID EXHIBITOR.
  5. NO PART OF EXHIBITOR’S EXHIBIT MAY EXCEED A HEIGHT OF EIGHT FEET WITHOUT PRIOR WRITTEN APPROVAL BY SNOWBOUND.
  6. EXHIBIT SHALL NOT OBSTRUCT THE VIEW, DETRACT FROM ANY ADJOINING EXHIBIT, OR BE OPERATED IN ANY MANNER OBJECTIONABLE TO OTHER EXHIBITORS. ALL LIGHTING WITHIN THE EXHIBIT MUST BE ARRANGED AND OPERATED SO AS NOT TO BE DISTRACTING TO ADJACENT EXHIBITS. THE OPERATION OF STEREO EQUIPMENT, RADIOS OR OTHER SOUND DEVICES FOUND TO BE OPERATED IN AN OBJECTIONABLE MANNER, IN THE OPINION OF SNOWBOUND, SHALL BE PROHIBITED.
  7. INSURANCE REQUIREMENTS. EXHIBITOR MUST PROVIDE, AT LEAST 4 WEEKS PRIOR TO EXPO DATE, A CERTIFICATE OF INSURANCE NAMING SNOWBOUND OCCURRING IN 2020, SNOWSPORTS CONSUMER EXPOS, LLC DBA SNOWBOUND EXPOS, SNOWSPORTS INDUSTRIES OF AMERICA, INC., THEIR BOARDS OF DIRECTORS, EMPLOYEES, AGENTS, AND  HIGHLINE SPORTS & ENTERTAINMENT, INC. 12 VAIL RD. SUITE 500 VAIL, CO 81657 ARE CONSIDERED ADDITIONAL INSUREDS IN REGARDS TO THE GENERAL LIABILITY POLICY ON A PRIMARY AND NON-CONTRIBUTORY BASIS AS REQUIRED BY CONTRACT.coverage must be available ON AN OCCURRENCE BASIS, WITH A LIMIT OF AT LEAST $1,000,000 EACH OCCURRENCE and $2,000,000 aggregate. SNOWBOUND PROVIDES NO INSURANCE COVERAGE OF ANY KIND TO THE EXHIBITOR AND EACH EXHIBITOR IS RESPONSIBLE TO INSURE its OWN PROPERTY WHILE AT THE EXPO AND WHILE IN TRANSIT TO AND FROM THE EXPO.
  8. ALL OPEN OR UNFINISHED SIDES ARE TO BE COVERED AT EXHIBITOR’S EXPENSE SO AS NOT TO APPEAR UNSIGHTLY.
  9. EXHIBITOR’S SALES ACTIVITY AND LITERATURE DISTRIBUTION SHALL BE CONFINED TO EXHIBITOR’S OWN EXHIBIT SPACE.
  10. EXHIBITOR SHALL NOT CONDUCT RAFFLES OR OTHER PROMOTIONAL MEASURES THAT REQUIRE GUESTS TO BE PRESENT AT A SPECIFIED LOCATION AND TIME. ALL UNUSUAL PROMOTIONAL PLANS MUST BE APPROVED IN WRITING BY SNOWBOUND PRIOR TO THE FIRST DAY OF THE EXPO.
  11. EXHIBITOR SHALL HAVE AN AUTHORIZED REPRESENTATIVE PRESENT AT THE SHOW THROUGHOUT ALL EXHIBIT PERIODS AND DURING THE INSTALLATION AND DISMANTLING OF THE EXHIBIT.
  12. EXHIBITS MUST BE DESIGNED, CONSTRUCTED, AND OPERATED IN GOOD TASTE AND IN ACCORDANCE WITH THE BEST INTEREST OF THE EXPO, WHICH STANDARDS SHALL BE DETERMINED BY SNOWBOUND IN ITS SOLE DISCRETION.
  13. SNOWBOUND WILL PROHIBIT THE INSTALLATION OR OPERATION OF ANY EXHIBIT NOT MEETING THE STANDARD QUALITY AND AUDIENCE INVOLVEMENT AS SPECIFIED HEREIN AND MAY PROHIBIT THE CONDUCT OF ANY ACTIVITY WHATSOEVER WHICH SNOWBOUND, IN ITS SOLE DISCRETION, DEEMS DETRIMENTAL AND NOT IN THE BEST INTEREST OF THE EXPO.
  14. CURRENT SIA MEMBERS CAN REQUEST A CORNER BOOTH, FOR AN ADDITIONAL FEE, PER THE CURRENT RATE CARD. IF THE REQUEST CANNOT BE HONORED THE ADDITIONAL FEES WILL BE REFUNDED TO THE EXHIBITOR. A CORNER BOOTH WILL NOT BE HELD FOR AN EXHIBITOR WITHOUT THIS PAYMENT BEING SUBMITTED ALONG WITH THE CORRESPONDING DEPOSIT OR COMPLETE BOOTH FEE DEPENDING ON THE TIMING OF THE CONTRACT SUBMISSION. NON-SIA MEMBERS ARE NOT ELIGIBLE FOR CORNER BOOTH SPACE.

RETAIL POLICY

THE FOLLOWING GUIDELINES WILL APPLY FOR ALL SALES OUTSIDE OF THE DESIGNATED RETAIL AREA.

  1. RCI, DBA/ SUN & SKI SPORTS (COLORADO), COUNTRY SKI & SPORT (BOSTON) SHALL BE THE PRIMARY RETAILERS ON THE SHOW FLOOR WITH THE RIGHT TO CASH AND CARRY ON ALL WINTER SPORT PRODUCTS.
  2. OTHER RETAILERS ARE INVITED TO HAVE A BOOTH BUT ALL SALES WILL BE ONLINE ONLY. THERE SHALL BE NO CASH AND CARRY SALES.
  3. ALL EXHIBITORS (WITH THE EXCEPTION OF RESORTS-SEE BELOW) SHALL HAVE THE FOLLOWING OPTIONS WITH REGARD TO PRODUCT SALES:
    1. ONLINE SALES
    2. ANY IN-SEASON PRODUCT CAN BE SOLD IF MSRP IS $50 OR LESS AND MUST BE LIMITED TO THE FOLLOWING CATEGORIES: HATS, HOODIES, SOCKS, MUGS, T-SHIRTS, PICTURE FRAMES, POSTERS, GLASSES, BOTTLE OPENERS, BAGS, SKI OR BOOT CARRIERS, LOGO NOVELTIES. ANY PRODUCT ITEMS NOT LISTED HERE MUST FIRST BE APPROVED BY SNOWBOUND AT THE TIME OF REGISTRATION.
  4. RESORTS MAY SELL PASSES, TICKETS AND VACATION PACKAGES. RESORTS MAY ALSO SELL ANY IN-SEASON PRODUCTS THAT HAVE A MSRP OF $50 OR LESS, SUBJECT TO THE FOLLOWING CATEGORIES: HATS, HOODIES, SOCKS, MUGS, T-SHIRTS, PICTURE FRAMES, POSTERS, GLASSES, BOTTLE OPENERS, BAGS, SKI OR BOOT CARRIERS, LOGO NOVELTIES. ANY PRODUCT ITEMS NOT LISTED HERE MUST FIRST BE APPROVED BY SNOWBOUND AT THE TIME OF REGISTRATION.

EXHIBIT HALL

  1. EXHIBITOR AGREES TO ABIDE BY ALL PERTINENT CITY, STATE, AND FEDERAL SAFETY AND FIRE CODES, LAWS AND ORDINANCES PERTAINING TO HONEST AND FAIR ADVERTISING, HEALTH, FIRE, AND PUBLIC SAFETY. POP-UP TENTS WILL NOT BE PERMITTED PER FIRE MARSHAL.
  2. ALL DISPLAY MATERIALS USED MUST BE FIREPROOF OR BE FLAMEPROOF. AN AFFIDAVIT OR PROOF OF SAME MUST BE FURNISHED IF REQUIRED.
  3. NOTHING SHALL BE NAILED, SCREWED, STAPLED, TAPED, WIRED, OR OTHERWISE FIXED TO WALLS, FLOORS OR ANY PART OF THE EXHIBITION BUILDING. ALL REQUIRED MEASURES FOR SUCH PROTECTION OF THE BUILDING SHALL BE AT EXHIBITOR’S EXPENSE.
  4. ALL GUMMED OR ADHESIVE STICKERS ARE PROHIBITED AND, IF USED, MAY BE SUBJECT TO A $500 CHARGE FOR REMOVAL OF SAME FROM THE PREMISES AFTER EXPO CLOSING.
  5. INSTALLATION OF BOOTHS SHALL BEGIN PER THE LOAD IN LOAD GUIDELINES IN THE SHOW EXHIBIT KIT [ON THE OPENING DAY OF EACH SHOW UNLESS INDICATED OTHERWISE IN THE SHOW EXHIBITION KIT- DISTRIBUTED TO ALL EXHIBITORS PRIOR TO EXPO OPENING].
  6. REMOVAL OF BOOTHS SHALL BEGIN IMMEDIATELY AFTER EXPO’S CLOSE. REMOVAL MUST BE COMPLETED BY MIDNIGHT FOLLOWING THE EXPO’S CLOSE. ALL CHARGES FOR REMOVAL AFTER THE FINAL MOVE-OUT SHALL BE PAID BY EXHIBITOR.
  7. EXHIBITS MUST BE OPEN AND STAFFED DURING ALL PUBLISHED EXPO HOURS. NO EXHIBIT NOR PORTION THEREOF MAY BE REMOVED DURING THE EXPO WITHOUT PRIOR WRITTEN CONSENT OF SNOWBOUND.
  8. REMOVAL OF GOODS FROM THE EXPO AREA AT ANY TIME DURING THE EXPO MUST BE THROUGH THE SHIPPING ENTRANCE UPON OBTAINING AND FILLING OUT THE REQUIRED PASS OUT SLIP FROM THE SHOW OFFICE.
  9. EXHIBITORS SHALL HAVE NO RIGHT, PRIOR TO CLOSING OF THE EXPO, TO PACK OR REMOVE ARTICLES OF EXHIBIT WITHOUT THE PERMISSION AND APPROVAL IN WRITING OF SNOWBOUND. DOING SO WILL NEGATIVELY EFFECT BOOTH PLACEMENT AT FUTURE EXPOS.
  10. ANY EXHIBIT SPACE, WHETHER CONTRACTED AND PAID OR NOT, WHICH IS NOT OCCUPIED WITHIN ONE HOUR OF THE PUBLISHED OPENING HOUR OF THE FIRST DAY OF THE EXPO WILL BECOME THE PROPERTY OF SNOWBOUND TO DISPOSE OF AS IT DEEMS BEST, WITH NO REFUNDS OR REBATES PAID TO THE COMPANY WHICH ORIGINALLY CONTRACTED THAT SPACE.

EXHIBIT SERVICES

  1. ALL DISCRETIONARY SERVICES (LABOR, ELECTRIC, DRAYAGE, ETC.) MUST BE PERFORMED BY AUTHORIZED PERSONNEL AND BY UNION LABOR WHENEVER REQUIRED AND MUST BE ORDERED AT LEAST FOUR WEEKS PRIOR TO THE SHOW ON ORDER FORMS PROVIDED.
  2. A SERVICE MANUAL WILL BE AVAILABLE ON THE SNOWBOUND WEBSITE TO ALL EXHIBITORS WITH GUIDELINES ON ALL ASPECTS OF SHOW PARTICIPATION INCLUDING FORMS FOR ELECTRICITY, FURNITURE RENTAL, ETC.

CANCELLATION & REFUND POLICY

  • SNOWBOUND CANCELLATION

IF THE SNOWBOUND EVENT(S) IS CANCELLED, EXHIBITORS WILL RECEIVE A FULL REFUND OF FUNDS PAID TO SNOWBOUND EXPOS FOR EXHIBIT SPACE. REFUNDS WILL BE PAID WITHIN 30 DAYS OF CANCELLING THE EVENT.

(PLEASE NOTE, THAT ANY COSTS INCURRED DIRECTLY WITH A DECORATOR AND/OR THE VENUE MAY HAVE A DIFFERENT REFUND/CANCELLATION POLICY).

  • EXHIBITOR CANCELLATION

IF AN EXHIBITOR WOULD LIKE TO CANCEL THEIR EXHIBIT SPACE, SNOWBOUND MUST BE NOTIFIED IN WRITING BY JUNE 30, 2020 FOR 100% OF THE COST OF SQUARE FOOTAGE EXHIBIT SPACE TO BE REFUNDED. IF SNOWBOUND IS NOTIFIED BY JULY 31, 2020, A 50% REFUND FOR SQUARE FOOTAGE EXHIBIT SPACE COSTS WILL BE ISSUED. AFTER AUGUST 1, 2020 CANCELLATION OF SQUARE FOOTAGE EXHIBIT SPACE WILL RESULT IN A FORFEITURE OF THE TOTAL COST OF SPACE AND NO REFUND WILL BE ISSUED. ANY REFUNDS WILL BE SENT AT THE CONCLUSION OF ALL EXPOS AT THE END OF NOVEMBER 2020.

(PLEASE NOTE, THAT ANY COSTS INCURRED DIRECTLY WITH A DECORATOR AND/OR THE VENUE MAY HAVE A DIFFERENT REFUND/CANCELLATION POLICY).

MISCELLANEOUS

  1. ALL SHIPMENTS MUST BE PREPAID.
  2. IT IS THE SOLE OBLIGATION OF SHOW MANAGEMENT TO FURNISH EXHIBIT SPACE AND OTHER SERVICES SUBSCRIBED HEREIN FOR THE DURATION OF THE EXPO PLUS GENERAL LIGHTING, HEATING (IF AVAILABLE IN THE SHOW HALL), AIR CONDITIONING, AISLE CLEANING, DRAPED BOOTH ENCLOSURE, IF REQUESTED, SECURITY SERVICES, LISTING IN THE OFFICIAL EXPO GUIDE (ACCORDING TO DATE REQUIREMENTS) AND ADMISSION CREDENTIALS FOR EXHIBITORS AND STAFF.
  3. EXHIBITOR MUST NOT THROW REFUSE ON THE FLOOR UNNECESSARILY OR COMMIT ANY ACT WHICH MAY ENDANGER PUBLIC SAFETY OR INCONVENIENCE OTHER EXHIBITORS OR THE PUBLIC DURING EXPO HOURS.
  4. INTERIOR OF EXHIBIT MUST BE SWEPT OUT AND PUT IN ORDERLY CONDITION BEFORE LEAVING THE EXPO EACH EVENING. Cleaning Crews will REMOVE ALL REFUSE DURING THE NIGHT AND ARE NOT PERMITTED TO ENTER INTO THE EXHIBIT FOR ANY REASON.
  5. EXHIBITORS ARE REQUIRED TO WEAR BADGES DURING ALL EXPO HOURS. IDENTIFICATION BADGES ARE NOT TRANSFERABLE.
  6. IN THE EVENT THAT SNOWBOUND IS REQUIRED TO TAKE ANY ACTION TO ENFORCE THE TERMS OF THIS CONTRACT, INCLUDING THESE RULES AND REGULATIONS, SNOWBOUND SHALL BE ENTITLED TO BE REIMBURSED BY EXHIBITOR FOR ALL COSTS AND EXPENSES INCURRED, INCLUDING REASONABLE ATTORNEYS FEES.
  7. EXHIBITORS UNDERSTAND AND AGREE THAT THEY MAY NOT CONDUCT ANY BUSINESS TO BUSINESS (B TO B) ACTIVITIES INSIDE THE PHYSICAL PREMISES OF THE CONSUMER EXPO.

LIABILITY

EXHIBITOR AGREES TO INDEMNIFY, DEFEND, AND HOLD HARMLESS SNOWBOUND, snowports industries america AND THEIR REPRESENTATIVES AND AGENTS FROM ANY CLAIMS OR CHARGES IMPOSED FOR VIOLATION OF ANY LAW OR ORDINANCE, WHETHER OCCASIONED BY THE NEGLIGENCE OF EXHIBITOR, OR THOSE HOLDING UNDER OR THROUGH EXHIBITOR, AND EXHIBITOR SHALL INDEMNIFY AND HOLD SNOWBOUND HARMLESS AGAINST ANY AND ALL LOSS, COSTS, DAMAGE, LIABILITIES, CAUSES OF ACTION, DEBTS OR EXPENSES ARISING FROM OR BY REASON OF ANY INJURY TO EXHIBITOR, ITS EMPLOYEES, AGENTS OR GUESTS OR PROPERTY, FROM ANY CAUSE WHATSOEVER PRIOR, DURING OR SUBSEQUENT TO THE PERIOD COVERED BY THE CONTRACT. WHEN ACTS OF GOD, STRIKES, WORK STOPPAGES, WAR, ACTS OF TERRORISM, OR ANY OTHER CAUSE NOT WITHIN THE CONTROL OF SNOWBOUND MAKE IT IMPOSSIBLE FOR EXHIBITOR TO OCCUPY OR FUNCTION IN THE EXPO PREMISES, EXHIBITOR SHALL WAIVE ANY CLAIM FOR DAMAGES OR COMPENSATION. IN ADDITION, IT IS THE SOLE RESPONSIBILITY OF EXHIBITOR TO OBTAIN INSURANCE IN SUFFICIENT AMOUNTS TO FULLY COVER ALL LOSSES.